Presentational skills

What do we define as a presentation? Appearing in front of one or more people for the purpose of explaining, educating, convincing, or otherwise conveying information to them is called presentation. It consists of three elements: you, your audience, your message and your tools. It consists of three elements: you, your audience, your message and your tools.

Presentational skills First impressions are vital! 55% how you look 55% how you look 38% how you speak 38% how you speak 7% what you say 7% what you say (Professor Albert Mehrabian) (Professor Albert Mehrabian)Consider: Dress Dress Impact Impact Audience Audience Body language Body language

Presentation skills preliminaries Know yourself and your personal style (strengths, weaknesses) +,- Develop positive self image Learn about your audience Be clear in your mind what you are going to put across

Preparation and planning Time available Aim-decide on your message/objective Audience-identity its needs Physical environment- seating,lighting,ventilation,acoustics,noise Material for aids Plan-structure Logical sequence Prepare: scrip/cue cards Edit Rehearse

Presentational skills Structure Beginning/ introduction set the scene State the subject/ topic clearly Main part (meat) Ensure logical sequence and flair Link each stage Relate to experience of audience Use frequent signposts End/ conclusion Summarize key points If applicable, look forward Leave time for questions

Non-verbal communication Body language We speak with our vocal organs but we converse with our whole body (K. Abercrombie) We speak with our vocal organs but we converse with our whole body (K. Abercrombie) Gestures Gestures Gestures Touch Touch Touch Posture Posture Posture Facial language Facial language Facial language Facial language Clothes and general appearance Clothes and general appearance Eye contact Eye contact Eye contact Eye contact Use of space Use of space Use of space Use of space

Presentational skills Types of Visual Aids Models Wall charts, posters Flip charts White boards Slides Audiotape Cine film TV Overhead projector Computer

Presentational skills Selection and use of visual aids Ensure the aid is: Necessary- helps to explain Most suitable Simple Large enough Interesting Use of aids RehearseDisplayDescribeExploit

Giving a talk 10 golden rules Use spoken rather than written language Use short sentences Use repetition and rhythm Use frequent signposts Use rhetorical questions and the word you Avoid cliches, jargon and abbreviations that may not be understood Use humour, anecdotes, quotations and illustrations Avoid too many facts and statistics Use good visual aids Remember audiences concentration is limited

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