Windows Server 2003 PRINTING SERVER

Windows Printing Terms Printer Word.docUser2 Print Server Printer Local Print Device Printer Driver Network-Interface Print Device

Hardware Requirements for Configuring a Print Server A print server running one of the operating systems in the Windows Server 2003 family Sufficient RAM to process documents Sufficient disk space on the print server to store documents until they print

Install Additional Printer Drivers The client computers running the following operating systems automatically download the printer driver –Windows 95, Windows 98, Windows NT, Windows 2000, Windows XP and Windows 2003 Client Computers Running Other Microsoft Operating Systems Require Installation of a Printer Driver Client Computers Running Non-Microsoft Operating Systems Require Installation of: –The printer driver on the client computer – A print service on the print server

How to Add Printer Drivers for Other Client Operating Systems

Why Change the Location of the Print Spooler? Improve performance Resolve disk space problems Reduce fragmentation of the boot partition Ensure security Manage disk quotas Improve reliability

What Are Shared Printer Permissions? PermissionAllows the user to: Print Connect to a printer and send documents to the printer. Manage Printers Perform the tasks associated with the Print permission. The user also has complete administrative control of the printer. The user can pause and restart the printer, change spooler settings, share a printer, adjust printer permissions, and change printer properties. Manage Documents Pause, resume, restart, cancel, and rearrange the order of documents that all other users submit. The user cannot send documents to the printer or control the status of the printer.

Assigning Printer Permissions PRIV0039 on red-prn-15 Properties GeneralSharingPortsAdvanced Security Device Settings Name Administrators (RED-PRN-15\Administrators) Add… Remove CREATOR OWNER Everyone Group1 Printer Operators (RED-PRN-15\Print Operators) Server Operators (RED-PRN-15\Server Operators) Print Manage Printers Manage Documents Permissions:AllowDeny Cancel Apply OK Advanced… Print Permissions

Setting Printer Priorities Print Server Printer-Critical Word.docUser2 Priority 99 Printer-Gen Word.docUser1 Priority 1 User2 User1 User2 User1 User2

Setting Up a Printer Pool LPT1: LPT2: LPT3: Printer Word.docUser2 A Printer Pool Is One Printer with Multiple Print Devices Local or Network-Interface Print Devices Can Be In the Printer Pool A Document Goes to the First Available Print Device

Setting Up Internet Printing Requirements for Printing by Using a Web Browser: –The printer must be shared –The print server must be a computer running Windows 2000 Professional and PWS, or Windows 2000 Server and IIS, or Windows Server 2003 and IIS –Internet Explorer 4.0 or later must be installed on the client computer To Connect to a Printer by Using a Web Browser, You Must: –Know the URL of the printer –Have appropriate permissions to connect to the printer You Can Use the Add Printer Wizard to Connect to an Internet Printer

Managing Printers by Using a Web Browser To Manage Documents on a Web Printer by Using a Web Browser Open the Web browser Type: server_name /printers Select the link for the appropriate printer Select a document to manage Select the action to perform

Introduction to Printer Publishing Default behavior of printers Any printer shared by a Windows Server 2003 print server is automatically published in Active Directory A printer is automatically removed from Active Directory when a Windows Server 2003 print server is removed from the network Each print server is responsible for its printers being published in Active Directory Windows Server 2003 automatically updates the printer objects attributes in Active Directory Published Printer

Managing Printer Publishing Viewing Printer Objects in Active Directory –On the View Menu, click Users, Groups, and Computers as containers Controlling Printer Publishing –Select or clear the List in the Directory check box –Configure the Automatically publish new printers in Active Directory Group Policy setting Managing Orphaned Printers –Active Directory removes orphaned printer objects through the orphan pruner process –Orphan pruner deletes printer objects for nonexistent printers at frequent intervals

Managing Published Printers Move related printers that are installed on multiple computers into a single organizational unit Perform other administrative tasks on the published printers Active Directory Users and Computers Printer Console Window Help Active View Tree LONDON 1 objects nwtraders.msft Active Directory Users and Accounting Builtin Computers Domain Controllers LONDON Users NameType Moves the current selection to another Move Connect Open All Tasks Delete Rename Refresh Help Properties Change print queue properties Change print queue properties Install the printer on a computer Install the printer on a computer Move printers within a domain Open and manage the print queue

What Are Printer Locations? When a user searches for printers: SubnetLocationObjectSecurity Location: USA/Seattle/Building 1 Browse… /20 Properties11 1. Active Directory finds the subnet object that corresponds to the IP subnet in which the users computer is located PRIV0118 Properties Device SettingsPrinter CommandsFont Selection General SharingPortsAdvancedSecurity PRIV0118 USA/Seattle/Building 1/Near 1134 Location: 2. Active Directory uses the value in the Location attribute of the subnet object to search for printers with the same value22 3. Active Directory displays a list of printers whose Location value matches the Location value of the subnet object NameLocationModel PRIV0080 PRIV0039 PRIV0118 CORP0071 CORP0032 CORP0099 CORP0026 CORP0051 USA/Seattle/Building 1/Near 1119 USA/Seattle/Building 1/Near 2005 USA/Seattle/Building 1/Near 1134 USA/Seattle/Building 1/Near COPY ROOM USA/Seattle/Building 1/Near 1280 USA/Seattle/Building 1/Near 1218 USA/Seattle/Building 1/Near 1182 HP Color HP Laser HP Color HP Laser 33

Requirements for Printer Locations An Active Directory network with IP subnets An IP addressing scheme that corresponds to the physical topology of the network A subnet object for each site –Represents an IP subnet in Active Directory –Contains a Location attribute that Active Directory uses to find printers in the same physical location as a client computer Client computers that can search Active Directory

Defining Location Names Each location name corresponds to an IP subnet The values for the Location attribute for subnet objects and printers must use the same naming convention USA Denver Seattle Building * Building * Building * Building * USA/Seattle/Building 1 USA/Seattle/Building 2 Floor * Floor * Floor * Floor * USA/Denver/Floor 2 USA/Denver/Floor 3 Entire Directory USA Building 1 Denver Building 2 Seattle Add more levels to the Location attribute for the printer to better define the physical location

Naming Conventions for Printer Locations Location names are in the form Name/Name/Name/Name/... (The slash mark (/) must be the dividing character) A name can consist of any characters except for the slash mark (/) The maximum number of levels in a name is 256 The maximum length of Name is 32 characters The maximum length of an entire location name is 260 characters

Configuring Printer LocationsTasks Enable location tracking by using Group Policy Create a subnet object in Active Directory Set the Location attribute for the subnet object Set the Location attribute for printers

How to Locate Printers Select a printer option Select the appropriate option for specifying a printer name